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GETTING STARTED

WHAT WE NEED FROM YOU

  • Full Company Name

  • EIN Number Copy of W9

  • Business Address

  • Phone Number

  • Email address

  • Owner's full name

  • Current completed list of subcontractors and or employee list

  • Cash Receipts or an Itemized list of what is bought with Cash (All ATM withdrawals will be set as a personal expense unless stated otherwise. 

  • Let me know if you have a home-based business(additional documents may be required) 

  • The best and preferred way to contact you

WHERE THINGS GET EASIER 

Per IRS guidance, receipts are needed for all business expenses $75 or greater Let’s talk about how to make this as easy as possible for both of us. 

Access to Bank Account

I will need to be able to print bank statements, look up checks, look at deposits, and link accounts to Quickbooks. If I am paying any bills or need to send out money, I will need access. If you would like to create a separate login and password for this, please let the bank know that these features are what I require. Please add my phone number to the account so I can get the required bank codes from the bank 561-371-2658. This is a requirement for services.

Access to Credit Cards

 I must print statements and link accounts to QuickBooks.  Please make sure to ADD my phone number to the account so I can get codes from the bank 561-371-2658. This is a requirement for services.

Access to Other Accounts

Access to Merchant accounts and or other accounts financially pertaining to your business. I will need to print statements and link accounts to QuickBooks.  Please make sure to ADD my phone number to the account so I can get codes from the bank 561-371-2658. This is a requirement for services.

Notify Me

For any and all NEW bank accounts or credit cards that you obtain after my services have started, you will need to notify me. It is your responsibility to communicate with me regarding additional accounts. Failure to tell me about these accounts will result in additional billable hours. Please make sure to ADD my phone number to the account so I can get codes from the bank 561-371-2658. This is a requirement for services. 

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If you have SubContractors, a 1099 will need to be filed for anyone who is paid $600 or more I will need a filled-out W9. I can provide blank ones to anyone who needs them. 

Notes for CPA/Affiliate Marketing

Access to Merchant accounts and or other accounts financially pertaining to your business. I will need to print statements and link accounts to QuickBooks.  Please make sure to ADD my phone number to the account so I can get codes from the bank 561-371-2658. This is a requirement for services.

PRIVACY NOTICE

As your service provider, we collect information provided by you from your tax organizer, worksheets, documents, computer data files and discussions, information provided to us at your request by brokerage houses and banks, and information that we develop as part of the engagement. We are committed to the safekeeping of your confidential information and we maintain physical and electronic safeguards to protect your information.

We are required to keep all information about our engagement confidential. We will not disclose any information about you unless we have your approval as required by law (Rev. Proc. 2008-35), even if you are no longer a client.

If you would like your records released to a third party, such as a mortgage lender, in accordance with Rev. Proc. 2008-35, you must sign a disclosure statement which we will provide upon request. Service fees may apply depending on the depth of items needed. 

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DOCUMENT RETENTION

At the end of each year, you will receive a packet with all the paperwork for that year. I.E., Bank Statements, Credit Card Statements, reports, and notes. 

This packet will be sent via USPS and billed to you on your next invoice.  All packets are sent with USPS tracking. The Happy Organizer will retain nothing after March 30th from the previous year.  It is your responsibility to put your tax paperwork into that folder to keep it all together. You are responsible for reviewing ALL material and accounts for accuracy for tax purposes. Failure to do so is not the responsibility of The Happy Organizer.

If you opt not to receive this packet, everything will be shredded by March 30th. Note that most banks will charge a fee for bank statements older than a certain number of years. Keeping your paperwork with your tax return is highly recommended.

 

The time you should keep a document depends on the action, expense, or event that the document records. Generally, you must keep records supporting an item of income, deduction, or credit shown on your tax return until the period of limitations for that tax return runs out.

The period of limitations is the period of time in which you can amend your tax return to claim a credit or refund, or the IRS can assess additional tax. The information below reflects the periods of limitations that apply to income tax returns. Unless otherwise stated, the years refer to the period after the return was filed. Returns filed before the due date are treated as filed on the due date.

Note: Keep copies of your filed tax returns. They help prepare future tax returns and make computations if you file an amended return.

 

 

Period of Limitations that apply to income tax returns

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  1. Keep records for 3 years if situations (4), (5), and (6) below do not apply to you.

  2. Keep records for 3 years from the date you filed your original return or two years from the date you paid the tax, whichever is later if you file a claim for credit or refund after you file your return.

  3. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.

  4. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return.

  5. Keep records indefinitely if you do not file a return.

  6. Keep records indefinitely if you file a fraudulent return.

  7. Keep employment tax records for at least 4 years after the date that the tax becomes due or is paid, whichever is later.

  8. The following questions should be applied to each record as you decide whether to keep a document or throw it away.

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Are the records connected to property?

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Generally, keep records relating to property until the period of limitations expires for the year in which you dispose of the property. You must keep these records to figure any depreciation, amortization, or depletion deduction and to figure the gain or loss when you sell or otherwise dispose of the property.

 

If you received property in a nontaxable exchange, your basis in that property is the same as the basis of the property you gave up, increased by any money you paid. You must keep the records on the old property, as well as on the new property, until the period of limitations expires for the year in which you dispose of the new property.

 

What should I do with my records for nontax purposes?

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When your records are no longer needed for tax purposes, do not discard them until you check to see if you have to keep them longer for other purposes. For example, your insurance company or creditors may require you to keep them longer than the IRS does.

TAKE NOTE: Vital Info
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